In accordance with the ”Operational Guideline for Government Record Management Computerization” from the Executive Yuan, the limit for an attached file to an official document was established for conducting external exchange to a unit group (deliver to many units, such as each national and private college and university). As all official documents must be transferred by the Ministry of Education, huge attached files noticeably slow the system, and even cause failure of delivery. This is true as well for internal official document delivery. Thus, it is necessary to control the size of attached files for better and smoother E-document exchange. In principle, the limit on attached file size is 1MB. For any bigger attached file, follow the suggestions below:
(1) Save the attached file with lower resolution to reduce the size.
(2) Save the attached file as separate files according to type, and identify them in an index.
(3) If there are too many attached files to be successfully attached with the official document, please indicate the location of the attached files or save them in a public area for download.
(4)If the attached files cannot be dealt with via above methods, it is recommended that the official document be printed out double-sided for delivery or postal mail.