Organization and Responsibilities
General Secretary's Division | Documents Section | Alumni Relations Center | Journalism Section | Public Relations SectionThe General Secretary’s Division is organized for enthusiastic service by a team which is led by the Secretary General. The team comprises an Executive Secretary, three section chiefs, a secretary, two specialists, four senior clerks and one clerk, who assist in secretarial affairs for the president and vice presidents, promoting and coordinating matters among various units. There are four sections in this Division: Documents Section, Journalism Section, Public Relations Section, and Alumni Relations Center.
The president’s secretary is in charge of arranging the president’s domestic and overseas schedule; receiving visitors to the President’s Office and arranging meetings; reviewing, writing and replying to Chinese and English correspondence for the president; dealing with courtesy affairs of weddings and funerals; assisting in university-wide activities and handling various other matters for the president
Fan, Chung-Yuan
Secretary General
cyfan@mail.mcu.edu.tw
02-28824564 Ext. 2700
- Oversees secretarial affairs.
- Examines documents from all units.
- Promotes and coordinates matters in various units.
- Handles the secretarial affairs in the President’s Office.
- Oversees matters conducted by the President’s Office.
- Attends to conclusions and instructions delivered in meetings in which president participates.
- Manages the budget in the President’s Office.
Chen, Tsui-Ling
Executive Secretarytlchen@mail.mcu.edu.tw
02-28824564 Ext. 2216
- Receives visitors to the President’s Office and arranges meetings.
- Arranges the activities and schedule of the president.
- Handles invitations, correspondence and greeting cards in the President’s Office.
- Handles various other special matters.
Lin, Miaw-Ing
Consultantmilin@mail.mcu.edu.tw
- Support alumni connections and related activities.
- Assist the Secretariat in promoting various tasks.
- Special correspondent for Ming Chuan Weekly News.
Documents Section is in charge of handling the affairs related to the important university-wide meetings and official documents. This section convenes official University Affairs Committee meetings twice each semester, and provisional University Affairs meetings as required, to pass resolutions on important university-wide affairs. It also bears responsibility for affairs related to the elections of University Affairs Committee representatives and preparation of the annual report. The Documents Section convenes four Administrative Council meetings and one Expanded Administrative Council meeting each month to discuss the promotion of university administration affairs.
Ching, Hsiao-Lan
Section Chiefhlching@mail.mcu.edu.tw
02-28824564 Ext. 2209
- Assists president in managing and reviewing resolutions in important meetings.
- Assists in the writing and reviewing of mail and documents in the President’s Office.
- Records the key points in meetings which the president attends.
- Handles various other special matters.
Lai, Shu-Shu
Specialistsslai@mail.mcu.edu.tw
02-28824564 Ext. 2218
- Controls official documents.
- Makes record of official written documents and examines official documents in electronic form.
- Keys in and records documents from outside the institution.
- Keys in data.
- Delivers and files external official documents in electronic form.
- Handles various other matters.
Lan, Su-Jen
Specialistsjlan@mail.mcu.edu.tw
02-28824564 Ext. 2217
- Manages files.
- Arranges and keeps minutes for regular meetings.
- Arranges and keeps minutes for the University Affairs Committee Meeting.
- Signs the official documents in the General Secretary’s Office.
- Edits the school calendar.
- Creates the budget for the General Secretary’s Office.
- Receives and sends digital documents.
- Handles various other matters.
Yang, Wei-Ling
Senior Clerkyangwl@mail.mcu.edu.tw
02-28824564 Ext. 2214
- Arranges and keeps minutes for the Board of Directors meetings.
- Deals with affairs related to the foundation.
- Deals with affairs related to Matsu Executive Master's Programs.
- Compiles the student handbook.
- Handles various other matters.
Ou, Nai-Hua
Clerkounaihwa@mail.mcu.edu.tw
02-28824564 Ext. 2222
- Handles matters related to dispute resolution on
- Gender equality issues
- Faculty appeals
- Student appeals - Processes cases related to Secretariat law.
- Assists with clerical work.
- Other affairs, as assigned.
The duty of Alumni Relations Center is to promote the connection with alumni and provide services to them. MCU has more than 150,000 alumni since its establishment in 1957. The MCU Alumni Service Website is established to enhance the connection among the alumni, which including the hot news of the institution, alumni news, application for services and employment information. Through this website, alumni are able to query and update their personal information. The alumni e-mail system is also established for the alumni to subscribe to MCU e-News and activity information. Furthermore, the Alumni Relations Section assists with and promotes the affairs of domestic and overseas alumni association establishment and fundraising.
Chang, Jung-Nung
Directorrolic@mail.mcu.edu.tw
02-28824564 Ext. 2270
- Plans the affairs related to the section and coordinates the relevant affairs in accordance with the university policy.
- Plans and supervises the implementation of each program in this section.
- Controls the budget and expenditure of each program in this section.
- Participates and assists in the meetings and activities held by the alumni associations.
- Assists and promotes the affairs of alumni association establishment.
- Plans the alumni celebration activities in accordance with the university anniversary.
- Accommodates the alumni, provides inquiry service and arranges tour.
- Supervises alumni database, plans and updates alumni service website.
- Supervises and assists in the affairs of editing MC Alumni Quarterly Magazine.
- Collects the information on outstanding alumni and arranges interviews.
Lin, Yun-Ing
Specialistyiling@mail.mcu.edu.tw
02-28824564 Ext. 2473
- Manages MC Alumni Database.
- Handles the affairs related to MC Alumni Quarterly Magazine and Alumni News.
- Promotes and supports in each level alumni association affairs.
- Hosts alumni association activities.
- Handles the affairs related to certifications for alumni.
- Assists in looking for alumni and accommodates alumni.
- Manages Alumni Website.
- Supports on-campus big events or programs.
- Plans and implements annual budget for Alumni Relations Section.
Chen, Jui-Pin
Section Chiefjpchen@mail.mcu.edu.tw
02-28824564 Ext. 2324
- Oversees the section affairs.
- Plans the on-campus publication related to print media.
- Handles affairs related to MC Weekly, MC Alumni and MC Magazine.
- Hosts Ming Chuan Literary and Arts Awards Competition.
- Edits special projects and English edition for MC Weekly.
- Handles various other matters assigned by the administrators.
Tien, Mei-Ying
Senior Clerkmitien@mail.mcu.edu.tw
02-28824564 Ext. 2322
- Handle MC Weekly's school clubs and sports news, and online newspapers, etc.
- Edits special projects for MC Weekly.
- Handles affairs related to contributor’s fee for MC Weekly.
- Makes the budget plan and manages properties.
- Handles the volunteer training for MC Weekly.
- Assists in hosting Ming Chuan Literary and Arts Awards Competition.
- Handles various other matters assigned by the administrators.
Hsu, Tang-Yung
Clerkfamober@mail.mcu.edu.tw
02-28824564 Ext. 2323
- Handles the affairs related to news, writing, editing and special projects for MC Weekly.
- Edits special projects and English edition for MC Weekly.
- Handles the volunteer training for MC Weekly.
- Manages the website and social media for MC Weekly.
- Manages Journalism properties.
- Assists in hosting Ming Chuan Literary and Arts Awards Competition.
- Handles various other matters assigned by the administrators.
The Public Relations Section is not only the unit to connect the institution with the media, but also the hub for delivery of on- and off-campus announcements. This unit is in charge of handling public affairs, updating news reporters’ database, holding press conferences, keeping good relationship with media outlets, maintaining the hot news on MCU Homepage, writing news releases related to major events, seminars, lectures and other university activities.
Li, Zhi-Wei
Senior Clerkdanieli@mail.mcu.edu.tw
02-28824564 Ext. 2332
- Coordinates business affairs.
- Writes and announces news related to the university’s anniversary, big events, seminars and lectures.
- Updates reports’ database, holds press conferences, and has good relationship with medias.
- Supports public relation affairs for on-campus big events.
- Handles various other matters assigned by the administrators.
- Maintains website and Facebook of General Secretary's Division.
- Collects news.
- Handles various spot matters.